Buyer's Guide: Seven Considerations for Selecting an Automated Professional License Verification Program

When you are looking to streamline onboarding and establishing compliance monitoring programs, ensuring that professionals hold valid licenses and that they remain in good standing is crucial. Automated professional license verification programs can simplify this process, reduce manual errors, bring efficiency and ensure your operations stay compliant with the latest regulations. But with various solutions available, how do you choose the right one for your needs? Here’s a comprehensive guide to help you make an informed decision.

1. Data Accuracy and Freshness

When onboarding new merchants, extending credit or providing insurance, the accuracy and freshness of data are non-negotiable. You don't want to be caught off-guard with outdated information that could lead to compliance issues and financial risks. Look for a solution that taps into authoritative and non-authoritative nationwide data sources.

Ask Yourself:

• How often does the system update its data?
• Does it pull information directly from authoritative sources to ensure real-time accuracy?
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2. Automation and Speed

Speed is one of the biggest advantages of automation. A top-notch system should handle most verifications within seconds, taking the load off your team and speeding up the approval process, which is crucial for POS financing, trade credit, and insurance providers.

Example: Mesh Professional License Verification boasts an intelligent matching algorithm that enables 90% of decisions in just 90 seconds.

Ask Yourself:

1. What is the average time taken for license verification?
2. How much of the process is truly automated?
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3. User Experience

Ease of use is vital for both your team and end-users. A customizable interface or API that seamlessly integrates into your existing onboarding flow can make a big difference in reducing friction and improving efficiency.

Example: Mesh provides a brandable, no-code UI and modular workflows, making it easy to customize the verification steps according to specific business needs.

Ask Yourself:

• How user-friendly is the interface?
• Can it be customized to match your branding and specific verification needs?
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4. Ongoing Monitoring

Verification doesn’t stop at onboarding. Continuous monitoring of licenses to track status changes is essential for ongoing compliance and risk management. This feature helps address any issues that might arise during the professional’s tenure with your company.

Example: Mesh continuously monitors each license and notifies you of any status changes, ensuring that your professionals always remain in good standing.

Ask Yourself:

• Does the solution offer ongoing monitoring?
• How are you notified of changes in the license status?
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5. Security and Compliance

Given the sensitive nature of the information being handled, robust security measures are a must. For POS financing, trade credit, and insurance providers, ensuring that the verification solution is compliant with industry standards like SOC2 is critical to maintaining trust and legal protection.

Example: Mesh is built on privacy and security-centric principles, with bank-level data encryption and practices extending well past SOC2 benchmarks.

Ask Yourself:

• What security measures are in place to protect the data?
• Is the solution compliant with relevant industry standards and regulations?
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6. Support and Reliability

Even the best automation sometimes needs human assistance. A reliable support team that can handle escalations and provide manual reviews is a valuable asset, especially when dealing with complex verification scenarios.

Example: Mesh offers support through its team of specialists who assist end-users throughout the verification process when needed.

Ask Yourself:

• What kind of support does the solution offer?
• Is there a dedicated team to handle issues and provide assistance?
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7. Scalability and Flexibility

Your business needs may evolve, and the verification solution you choose should scale accordingly. Flexible solutions that allow you to add or modify verification steps without significant hassle are ideal.

Example: Mesh offers dynamic flows and smart UI, making it easy to rearrange verification steps to address specific business scenarios and use cases.

Ask Yourself:

• Can the solution scale with your business?
• How easy is it to adapt the system to new requirements or changes in your verification process?
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Next Steps

Choosing the right automated professional license verification program can significantly impact your business’s compliance and operational efficiency. By considering factors like data accuracy, automation speed, user experience, ongoing monitoring, security, support, and scalability, you can select a solution that best meets your needs.  Contact Mesh to learn more.